TRACK DAILY RESOURCE ALLOCATION – PLANNED V/S ACTUAL

How to track daily actual resource allocation (Labor, Non-Labor) and compare it against planned resource allocation:   If one wants to track and compare this information on a daily basis, one needs to display the time scale accordingly. This will produce data regarding planned numbers against the desired time period (daily in this case). Next…

WHAT IS DATA DATE IN PRIMAVERA P6?

Data Date is the date on which the schedule status is being determined. For initial schedules it is the project commencement date; For schedule updates it is the reporting period cut-off date. Updated schedules depict the actual status of works done up to the reporting period. e.g. Project-x : start 01-Jan and finish 31-Dec with…

EARNED VALUE OPTIONS IN ADMIN PREFERENCES

There are three options under the Earned Value tab in Admin Preferences, namely; At Completion values with current dates, Budgeted values with current dates, and Budgeted values with planned dates. These options enable selection of the manner in which planned values are required to be calculated. The first one is pretty straightforward — Budgeted Values…

COST LOADING IN PRIMAVERA

To load cost from resources, first you need to create the required resources, labor, non-labor, material. This will depend on your project and industry. For instance, you create a labor resource (Programmer) with unit rate of $20/hour. This resource is allocated to an activity (through Activity Details >> Resources >> Assign) and budgeted units are…

KEY PERFORMANCE INDICATORS (KPIs)

A Key Performance Indicator (KPI) is, to put it quite simply, an indicator. It indicates whether and how efficiently a predefined and agreed upon goal is being achieved; is the current state of affairs acceptable with regards to the predefined benchmarks and/or limits. Organizations use KPIs to constantly monitor performance, stay focused, raise flags and…

BUDGTING IN PRIMAVERA P6

First – the Budget. It is quite simply the amount of money set aside or allocated to accomplish the project. Also, Budget is very different from Selling Price, which is what’s shown in the BOQ unit rate/amount. This BOQ value is loaded as the budgeted cost for the activity (using various methods). The term ‘budgeted…

WHY ARE UPDATED SCHEDULES REQUIRED

Updated programs serve at least three purposes: a) Payment: How else would one record performance status if not by way of an updated schedule? b) The planned v/s achieved progress at regular intervals. Even when the contract may not be specifically asking for it, contractors are usually required to present periodic progress status. Without knowing…

QUANTUM OF WORK & RESOURCES REQUIRED

There are several aspects of any task in a schedule. Start date, Finish date, type of activity, the resources required for the task, the amount of resource effort required to accomplish the task, the quantity of work to be executed, and so on. The quantum of work to be executed is incorporated by way of…

DIFFERENCE BETWEEN CRITICAL (ACTIVITIES) PATH AND LONGEST PATH

By mathematical definition, any activity with a TF of 0 is a critical activity. This is logical, since TF is the float available to an activity before it starts impacting the finish date of the project. By application of this principle, the chain of all critical activities will run straight through start-finish, thereby equaling the…

RESOURCE PROFILE: BEHAVIOUR OF BUDGETED, ACTUAL, AND REMAINING UNITS

A lot of times people get confused when they see their periodic histograms and curves (actual and/or remaining) behave in a strange way. For instance, if the actual histogram was at 6 units in the previous update then how does it show 5 units this week? Shouldn’t the actual be fixed? Yes, it should and it is….

CLAIMS MANAGEMENT – TIME & COST OVERRUN

How to handle activities (scope) deemed necessary for successful project execution but somehow omitted in the original contract. In this case, work required for execution but not originally included in the contract, should become a change order. Fortunately, this type of discrepancy is usually found out quite ahead of its execution. Consequently, the VO w.r.t. time and…